Seeking New Board Members/Secretary
MÓTUS is a charity based in Milton Keynes who are dedicated to providing high quality dance experiences for all.
MÓTUS have been operating since 2013 and are supported by the Arts Council England, Milton Keynes Council and the MK Community Foundation. The charity also has strong relationships with key organisations across Milton Keynes including the MK Gallery, Milton Keynes Cultural Education Partnership, Arts Gateway MK and the Arts and Heritage Alliance alongside many more.
To date MÓTUS have produced four annual festivals commissioning artists from across the UK and internationally to work with and provide opportunities for the communities of Milton Keynes and beyond. MÓTUS have also received commissions across the UK to produce work for performance and are the creators of Jump Start and Adjustments supporting youth dance opportunities across the sector and new works in preparation for touring.
Purpose of the role
To ensure the administrative affairs of the organisation are conducted within legal requirements
To ensure that Trustee Board meetings are properly administratively serviced. This includes taking and communicating minutes to include recording actions, decisions, policies and communications and reporting these to the board of trustees.
Ensure the Board fulfils its administrative responsibilities.
Deal with Trustee Board correspondence and keep adequate records of this for reporting.
Keep a check on the progress of work as agreed by the Trustee Board.
Ensure the Trustee Board meets its legal obligations, including reporting.
Meeting charity and company law and insurance requirements .
Make arrangements for Trustee Board meetings.
Receive agenda items and prepare the agenda with the Chair and team of Directors.
Ensure the circulation of agendas, previous minutes, and papers, prior to meetings.
Ensure that any Trustee Board members who have been given tasks know what it is they have been asked to do.
Check that action has been taken following decisions at previous meetings.
Ensure members are informed of the AGM and any Extraordinary or Special Meetings.
Ensure the Annual Report is written and produced and sent to relevant bodies.
Ensure the proper administration of Trustee Board meetings
Ensure the Chair signs the minutes of the previous meeting once approved by the Trustee Board
It is essential that the Company Secretary:
has a knowledge of administrative procedures
has the ability to write clearly
has the ability to progress chase in a coaching rather than an autocratic manner
has the ability to provide clear advice on procedural and relevant legislative matters.
Board members with specialisms in law, business, communication and advocacy are required. If being part of a charitable board is something you might like to experience and you think you can offer some time and help a young charity to grow then please do get in touch by email.
To Apply: Please email firstname.lastname@example.org with Company Secretary or Trustee Enquiry in the subject heading.